Task Managers: The 6 Best Software Programs of 2023

Discover the tools that a task manager to achieve the achieving objectives and improving performance.

The need to do the right thing efficiently is not so much a matter of intelligence as it is of order and control. A task manager It will help us achieve our goals by enabling us to manage our time effectively and be more productive, thanks to a controlled work cycle. 

What is a task manager?

A task manager is a tool used to coordinate and carry out monitoring of activities the role we play in the company or on a specific project through a system of management that integrates deadlines, priorities, and responsibilitiess.

Its versatility across different platforms, from a computer or the cell phone are now indispensable and make it possible to greater flexibility for the task management anytime, anywhere. Thanks to these tools, work can be broken down and clearly defined responsibilities assigned to optimize the achievement of the goals, it will be easier than ever for the Project Manager. 

Tools and Task Management Systems

The task management tools They fall into three types of work systems. To choose the task manager To find the one that best suits our needs, we must conduct a preliminary study and choose the one that best aligns with our goals.

1. GTD Method “Get things done”: Follow a five-step process for task management: gather the tasks to be completed into work bins, process them according to their priority and complexity, organize them as needed, review them, and execute them. 
2. Pomodoro Technique: It establishes specific timeframes for the execution and completion of each task based on the deadlines and objectives that the manager deems appropriate.
3. System Zen to Done (focusing on the second step of the GTD method): The characteristics of each task are labeled into categories such as "simple and actionable immediately," "delegable when they require more effort," "on hold," or "archived.".

Next, we'll show you the most commonly used tools based on these methods:

1. MiT Project

It is project management software which serves several purposes, making it suitable for a wide variety of companies, organizations, and individual users. Without a doubt, it is one of the most effective solutions as for task management thanks to its modern features, which allow for:

• • Project Assignment. A feature that simplifies project management tasks.

  • Identifying Daily Activities day-to-day tasks, as well as adding other team members or project collaborators.

  • Budget Review of customers.

In short, MiT Project is used to control task management, monitor them, and follow a time management. In addition, it will also allow you to send invoices, make online payments, and use other features.

2. TODOIST

Task manager based on the GTD method, “Get things done.” Every day, it shows us the task to be completed and its tagged location within the project. It also allows us to manage tasks, break them down into subtasks and tag them according to priority in a visual and straightforward way by:

• • Color-Coded Categorization of Topics that indicate the relative urgency.
  • Task Tables and Charts by due dates.
  • Minimalist interface: Simplicity equals clarity.

• • Karma, a feature that measures our productivity based on completed tasks.
  • Mobile app (Android or iOS) and desktop
  • Multi-device synchronization: Stay organized across all your devices.

3. TRELLO

The advantages of this task manager include the ability to equipment control. It allows you to create an activity panel which will serve as a container for a specific project and allow us to control recording activities and tasks that have been carried out. Who, when, and how each person has been involved in the project’s sequence of activities through a system that allows:

• • Add participants, by email or platform username.
  • Outstanding Tasks, ongoing, completed, or personal.
  • Add tasks and subtasks one or more participants.

4. BASECAMP

Task Manager using a methodology GTD. The program functions as a SaaS (software as a service) tool that stores the data on cloud servers, with no need to install or update the software, and with the convenience of share information in real time, allowing: 

• • See who is working on each activity at any given time.

  • Share your comments.
  • Set work goals.
  • Communication channel: stores and logs conversations and files for future review.
  • Customized calendar: individual tasks and deadlines for each user. Everyone can check their progress and coordinate their work.

  • Activity Tracking: All activity is displayed in real time as it occurs, with the date and time clearly visible to everyone.

5. TIMERLOOP

This task manager uses the methodology Pomodoro. It facilitates the organization of work blocks by defining time periods based on the time deemed necessary to complete them. The system uses notifications and alerts that mark the beginning, end, and rest period user-defined and offer significant advantages:

• • Available as a Chrome extension.

  • Use Android as a backup option if you don't have access to a computer at any given time.
  • It can be used without an internet connection.
  • Set up workflows. 
  • Simultaneous task management.

  • Keyboard shortcuts.

6. REMEMBER THE MILK

This tool from task management Use the system Zen to Done. With it, we can manage individual tasks or share and assign them to different team members from any computer without needing the internet, because once you're connected, thank you to Google Gears (a Firefox plugin offered by Google), data synchronization is automatic. 

• • Storing Information Online: Storage Security.
  • Flexible and compatible with other task management tools.
  • Allows you to add locations and work environments.
  • Simplicity and ease of use.

If you want to advance your career, remember that Structuralia It is a leading training school in the Spanish-speaking world. That is why we offer a wide range of courses and master's programs in the construction, infrastructure, energy, and engineering sectors, such as our Master's Degree in Project Management or the MBA for Engineering and Construction Companies & Project Management.